MARKETING COORDINATOR
JOB DESCRIPTION
Hallberg Engineering is searching for an experienced Marketing/Administrative Coordinator.
This position will identify, develop, and implement communication, promotion, and business development strategies for use internally and externally. This person will also assist with administrative and accounting tasks to support business-wide activities.
RESPONSIBILITIES
Working closely with the Project Managers the Coordinator plays a key role in the successful execution of proposals and marketing efforts. Reporting to the Office Manager, this individual will be an integral part in the execution of marketing plans ranging from business development efforts to market awareness. Administratively this position will assist with office tasks to support team members and project needs.
The duties listed below are minimum requirements for the position, but are not all encompassing. Each individual is expected to perform any duties required to deliver a quality product on schedule. Specific responsibilities will include, but not be limited to, the following:
MARKETING
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Coordinate all aspects of written proposal development following RFP timelines to include compiling technical and non-technical data, editing, assembling, and submitting of proposal.
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Communicate and build internal and external relationships to ensure proposal strategy and input are accurate, persuasive, and timely.
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Manage opportunity and project information and enter into project database.
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Gather and write information for project proposals and resumes, compile, and format. Maintain the project experience and resume databases with consistent formatting and writing style.
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Coordinate, schedule, and maintain architectural project photos.
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Distribute resumes/project sheets to industry partners – make sure content is relevant and consistent with the opportunity.
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Update company website, prepare digital marketing/social media updates, automation, and analytics.
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Support the planning and execution of industry conferences and trade shows, including scheduling, resource planning and event logistics.
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Recommend tradeshow promotion items. Purchase branded items, monitor inventory levels, and plan tradeshow needs.
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Design and coordinate all company advertising and maintain firm’s image.
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Support business development activities. Manage sponsorships for associations, booster clubs, golf tournaments, and other events.
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Assist with company-wide special events.
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Assist in preparation of the marketing plan and budget.
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Coordinate the company holiday card and client gift distribution.
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Coordinate company logo clothing orders and online store.
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Attend tradeshows and other events for clients/associations or educational/community events for professional development. Participate in professional societies.
ADMINISTRATIVE
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Provide support for all departments within Hallberg Engineering (Admin, Mech, Elec, Commissioning, technology, retail, etc.)
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Assist with in office staff events
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Upon award setup projects in the system to include clients, billing terms and file structure.
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Assist with client billings for project managers as time permits
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Other duties as necessary and assigned
QUALIFICATIONS
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Bachelor’s degree in marketing, business administration, communications, or related field.
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Minimum of two years experience in business, marketing, or communications, preferably within the Engineering/Architecture/Construction industries or a familiarization with the K-12 schools environment.
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Excellent verbal and written communication skills, ability to assist with marketing and technical copy, and client relation skills.
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Strong organizational skills with the proficiency to manage multiple tasks and deadlines.
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Meticulous attention to detail to ensure that information in the system is correct and up to date.
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Strong knowledge of social media platforms particularly LinkedIn, Facebook & Instagram in regards to posting, monitoring, and tracking latest trends.
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Serve as a brand ambassador by maintaining consistent communications and having strong presentation skills.
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Graphics capabilities to include concept design, layout, text and image formatting, and knowledge of graphics software (Adobe Creative Suite – Photoshop, InDesign, Illustrator).
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Experience assisting with accounting tasks is highly desirable.
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Proficient in the use of Microsoft Outlook, Word, Excel, and PowerPoint. Knowledge of CRM platforms preferred.
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Must be able to move about the work area and travel to work-sites as needed or required.
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Ability to work hybrid per the telecommuting policy following training period.
RELATIONSHIP TO OTHERS
Works closely with Principals and Project Managers along with administrative and technical staff as needed. Position requires high degree of creativity and self-motivation. Individual will also work with consultants, graphic designers, printers, etc. to further the growth of the firm.
WORK ENVIRONMENT
The office work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:
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Remain in a stationary position, often sitting or standing for prolonged periods
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Move about to accomplish tasks or move from one worksite to another
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Communicate with others to exchange information
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Conduct repetitive motions that may include the wrists, hands, and/or fingers
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Use close vision to review design details
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Assess the accuracy, neatness and thoroughness of the work assigned
WHO WE ARE
Hallberg and Associates was founded in 1979 in Forest Lake, MN as a mechanical engineering firm specializing in K-12 schools. Over the years the name has changed, our services have expanded and Hallberg Engineering is now a certified Minority Business Enterprise (MBE), consulting engineering firm specializing in the design of mechanical, electrical, and technology systems, along with commissioning of building systems.
WHAT WE DO
Our experienced staff members provide various services including pre-design studies, energy usage simulation, early schematic planning and budgeting, timely design development, thorough construction documents, and comprehensive construction administration along with post-occupancy evaluation. Our process includes thorough, efficient coordination with a building owner's staff and design team, project consultants and architectural and interior design firms.
WHY WORK WITH US?
Hallberg Engineering offers a collaborative, productive and fun work environment while providing exceptional client services. We pride ourselves on low turnover and are proud of the team we have built. We provide services for a variety of markets including: retail, entertainment/hospitality, municipal, government, places of worship, healthcare, K-12 schools, higher education as well as industrial facilities
Hallberg Engineering, Inc. is an Equal Opportunity Employer.
COMPANY SIZE
Hallberg Engineering employs 45+ team members, including Engineers, Designers, Project Managers, Commissioning Agents, and support staff.
LOCATION AND OTHER BENEFITS
Our Twin Cities office is located in scenic White Bear Lake, MN just off Highway 61 and County Road E, just a short drive from St. Paul and Minneapolis. Our Duluth office is located on Miller Trunk Highway just a short drive from downtown Duluth.
We offer a competitive salary and a comprehensive benefit package that includes life, medical, dental, short-term and long-term disability insurance, 401(k) plan, flexible benefit account, a flexible work schedule and paid time off.
HOW TO APPLY
If you feel that you possess the qualities that drive our services, please send your resume to:
HUMAN RESOURCES
Hallberg Engineering, Inc.
1750 Commerce Court
White Bear Lake, MN 55110
Or by email: careers@hallbergengineering.com
Contact Information
TWIN CITIES OFFICE
Hallberg Engineering, Inc.
1750 Commerce Court
White Bear Lake, MN 55110
651.748.1100